Waste transfer notes, and so much more. All for one fixed price.
Xnet Waste Manager files every load you take in with Defra inside the two-day window, then runs the rest of the yard: skip bookings, the job grid, invoices, payments, online requests and vehicle checks. One system, one login, one monthly price.
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Every load you take in now has to reach Defra
Paper alone no longer does it. Each load is its own record with its own clock, and the dates are already here.
1 October 2026
England and Wales
Permitted sites receiving waste must report every load within two working days.
January 2027
Scotland and Northern Ireland
The same duty follows for sites north of the border and in Northern Ireland.
October 2027
Carriers, brokers and dealers
Phase 2 widens it to the people who move waste, not just the sites receiving it.
Every load, every day
Behind it: enforcement
Compliance notices, £1,000 fixed penalties, unlimited variable ones, and ultimately your permit.
From the phone call to the paid invoice
Most firms juggle a booking diary, a spreadsheet, an invoicing package and now a Defra system. This is all of them, talking to each other.
Waste tracking and transfer notes, done in a minute a load
What came in, who brought it, what it weighed. We file it with Defra for you, keep the countdown on every load and print the transfer note.
- Filed with Defra automatically, with a countdown on every load
- A printable waste transfer note for each load
- Anything rejected lands in one list, in plain English
- Retries on its own when Defra's service is down
The job grid: every wagon, every slot, every skip
Deliveries, collections, exchanges and tip-ins on one screen, by day, wagon and time slot. Right-click a skip that's out to book its collection, and the wagon and driver fill themselves in.
- Which skips are out, where, and for how long
- Drivers, wagons and time slots with their own capacity
- Printable dockets for the cab
Invoices in your colours, payments by link
Invoice straight from the job. Your logo, your address, your terms, your numbering, VAT done properly, emailed as a PDF. Take a deposit or the full amount with a card payment link, and see who owes what.
- One click from a finished job to a sent invoice
- Card payment links, cash and bank transfers recorded
- Every customer's jobs, invoices and payments on one page
A "request a skip" form on your own website
Paste one line into your site and customers can ask for a skip any time of day, with your sizes and prices. Requests wait in an inbox: check the grid, approve, change the time, or decline.
- Spam protection built in
- Approving books the job, wagon, driver and price in one go
Vehicle checks that remind you before they lapse
MOT, tacho, insurance, safety inspections: whatever your operator licence needs. Due dates on every wagon, reminders by email, and a flag on the job grid the week a check falls due.
No add-ons. No tiers. No per-seat fees.
The whole thing, for everyone in the firm, from the first day.
Unlimited users and sites
The whole team, every yard, each site with its own permit number. No "contact sales" because you run three yards.
The working calendar built in
Weekends and bank holidays are counted properly, because "two days" isn't two days.
Import and templates
Bring loads in from a spreadsheet, or save regular loads as templates and record them in seconds.
Hazardous waste and POPs
Hazardous codes, components and consignment references, checked before anything goes to Defra.
Contacts and carriers
Customers, carriers, registrations and vehicles in one book, with every job, invoice and load against them.
Reports and exports
Filter every load, see the totals, export what you're looking at. Your data, whenever you want it.
Secure sign-in
Every user signs in with a code by email or an authenticator app. No shared logins.
Help built in
Short how-to videos inside the app, and a "tell us about a problem" button that reaches the person who built it.
Set up for you
We put your sites, sizes and prices in and show you round. You don't start with an empty screen.
One fixed price. Everything in it.
Waste tracking, transfer notes, bookings, invoicing, payments, online requests and vehicle checks. Unlimited users, sites and loads. No contract.
£49 a month
What clients say about Xnet Technology
The company behind Xnet Waste Manager. Every review, in full, on Trustpilot.
“X Net are outstanding. Transparent pricing, no hidden costs and top-quality work every time. They've always met targets and budgets, and in over 30 years of running a business, they're simply the best IT company I've dealt with.”
stephen Thompstone · October 2025
“Always ready to help. Extremely knowledgeable and will always go that extra mile to find a solution. First class service.”
CB · September 2026
“Mat is responsive, knowledgeable and highly skilled, always quick to understand what we need and turn it into practical solutions. Communication is clear, deadlines are met, and the quality of his work is consistently high.”
Paul Massey · October 2025
"The deadline is the easy part to explain. The hard part is that it's every single load, forever, with a clock on it, on top of running the yard. So we built the yard in too."
Mat Linaker, Xnet Technology Ltd
Book a walkthrough
Tell us a little about your yard and we'll come back to you, usually the same working day. A real reply from the person who built it: no call centre, no sales sequence.
We set every account up by hand, with your sites, skip sizes and prices already in, then show you round it. The first 7 days are free.
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